Zoom…. And where is your privacy now?

You may have seen news reports this week warning of Zoom’s privacy breaches, and that the technology’s rapid expansion hasn’t kept up with its cyber security.

However, please be assured that hackers are not really interested in 99% of what we have to say! The warnings are really targeting high-end organisations who handle extremely sensitive data – not for everyday ‘chat’.

However, there are ways to protect your Zoom meetings, such as creating Passwords.

Passwords for Zoom meetings can be expanded to include meetings that are set up using a Personal Meeting ID (PMI). There can be now two types of Zoom meetings that require passwords to join: a) Standard Zoom meeting where the meeting ID (and password) for each meeting is different:

· As a general rule, if you have to manually enter a meeting ID, you’ll have to manually enter a password, too. The easiest way to join a meeting is to use the meeting URL by clicking on the ‘Click here to Join the Zoom Meeting’ in the invitation.

b) Zoom meeting using your Personal Meeting ID (PMI) where the meeting ID (and password) remain the same for all meetings – the changes require some updating.

If you have PMI Zoom meetings, you will need to go into each meeting, and each series of recurring ones, and change the settings to ensure the meeting details are updated to include password details. This might mean manually updating the meeting URL to ensure all meeting attendees have the updated URL. There are a few ways to do this depending on what ‘plug-ins’ you have in your Outlook.

· Newly created PMI Zoom meetings will automatically include password details into the invitation.

· To join a PMI Zoom meeting, the process is the same for Standard Zoom meetings (see above).

The settings we recommend enabling include:

· Require a password when scheduling new meetings

· Require a password for instant meetings

· Require a password for Personal Meeting ID (PMI)

· Require Encryption for 3rd Party Endpoints (H323/SIP)

· Prevent participants from saving chat

· Screen sharing -> Who can share? -> Host only

If you maintain a minimum standard for cyber security (good passwords, multi factor authentication, safe browsing on your work computer, etc) then you minimise the risk that these types of risks will be realised.

If you’d like to discuss some of the finer points in this article or need step-by-step instructions, please don’t hesitate to call our offices on 1300 860 676